heXa Human Resources Management System (HRMS)

TODAY’S CONSIDERATION FOR TOMORROW’S GROWTH.

MANAGE BETTER HUMAN CAPITAL WITH OUR TURNKEY SOLUTION.

heXa HRMS represents the next generation in Human Resources Management Systems (HRMS). It was developed using an adaptable evolutionary architecture, designed from the ground up to meet the demanding needs of today’s diverse HR environments and requirements. Delivering an unprecedented degree of flexible deployment options and unmatched investment protection on an HCM solution.

The system was designed with a modular framework, which provides flexibility and scalability for an organization, utilizing only the modules, functions and deployment options that suits your business needs in the present and expandability for the future – excluding anything you don’t need.

STATUTORY COMPLIANCY

The system was designed and developed to comply with local statutory requirements. The Hong Kong localization pack complies with 1) Employment Ordinance, where applicable, payroll is calculated based on minimum wage calculation and requirement (Chap 608) and 12 months average wage calculation (E(A)O 2007); 2) Tax Ordinance – employers return/notification BIR56 B, E, F & G; 3) Provident Fund and Retirement Scheme Ordinance – Mandatory Provident Fund Scheme (MPF) (CAP 485) and Occupational Retirement Scheme (ORSO )(CAP426).

INVESTMENT PROTECTION

heXa HRMS is available in both a traditional on premise solution or as a Software as a Service (SaaS) subscription model. The software assurance enhancement plan helps ensure you receive upgrades, updates and maintenance support so you can stay current with the latest technologies and keep compliant with regulatory changes.

BEST PRACTICE
MODEL

is to help you find innovative ways for better collaboration, maximizing work efficiency, improving business values and reaching company objectives and goals - using the heXa HRMS. This human resources system can help you in every aspect of your organization to better manage your human resources - from contract management to payroll calculation and from attendance management to leave management.

We understand that "one size does not fit all." The parameters of the system modules are highly configurable, entailed to suit the needs of each individual company letting you choose the best fit for your business.

SYSTEM
MANAGEMENT

is the hub from which all other modules operate and affects nearly everything you do in heXa HRMS. In here, you can establish system access rights to the HR users and employees, define the hierarchy of the organization, assign widgets and function shortcuts in the dashboard to be used by specific groups of users and you may also run day end processes. The System Management module includes effective tools that enable users to work more productively and efficiently.

SECURITY CONTROL | ORGANIZATION HIERARCHY | USER DEFINABLE FIELD/TABLE

EMPLOYEE
MANAGEMENT

is the core of heXa HRMS where employee records are maintained. The employee profile enables views on employee general information, contract details, educational background, employment history, professional qualifications, work experience, job status and list of assets assigned to the employee, which are required in your organization, all centralized in one single database and location.

The onboarding and termination functions streamline all the employee onboard and termination processes by allowing all these processes to run on one single screen , simplifying your HR processes and reducing your human resources workforce.

DOCUMENT PORTAL | EVENT PLANNER | ASSET TRACKER

ATTENDANCE
MANAGEMENT

provides the timekeeping function on the attendance of your employees. Attendance data is collected, monitored, tracked and analyzed for control, planning and management purposes.

It accommodates better resource planning by allowing the user to define multiple shifts and rosters, flexible working options, multiple break times and in advance event planning. The system can be tailored to suit your complex work schedule environment.

TIME KEEPING DEVICE INTEGRATION | USER DEFINABLE SHIFT AND ROSTER | ATTENDANCE ADJUSTMENT APPROVAL

LEAVE
MANAGEMENT

streamline and improve every aspect of absence management. The Leave module accommodates user definable leave types and complex leave entitlement calculations. It also caters for every aspect of leave distribution by various pro-rated periods, leave deductions and the associated effects on payroll, leave in advance treatments and handling different leave carry over methods and setting expiration of the carry forward entitlements. This and more can all be tailored to suit the different leave policies defined by your HR department.

LEAVE APPLICATION AND APPROVAL | LEAVE BALANCE ALERT | LEAVE AND RESOURCE PLANNING

PAYROLL
MANAGEMENT

automates complex payroll processes and handles the rapid changing payroll requirements in your organization. Payroll is calculated and comprised of definable wages, bonuses and deductions. It also supports specified cut off dates, pay dates, and payroll cycles.

The payroll module is a payroll solution which is compliant with labour, tax and provident scheme legislation laws. Payroll is calculated in accordance with the employment ordinance : 12 months average wage calculation (E(A)O 2007) and minimum wage calculation (chapter 608).

E(A)O 2007—713 COMPLIANT | IRD 56B,E,F&G COMPLIANT | MPF & ORSO COMPLIANT

APPRAISAL
PERFORMANCE EVALUATION

is executed in three simple steps, design, distribution and rating. The appraisal is designed to reflect the company’s values and performance objectives. Once the process is triggered, the appraisal is distributed and routed to whomever will be involved and what they should be responsible for. Finally, automatically generated ratings are provided for the reviewer’s analysis and saved for future reference.

APPRAISAL DESIGNER | ROUTING TRIGGER | AUTOMATIC SCORING

EXPENSES
CLAIMS

is an adequate while simple to use application. Expense categories and detailed attributes are user definable. The multi-currency support, document upload capability, payroll integration and claim reconciliation functionalities cater for what is required but yet maintain its simplicity.

MULTICURRENCY SUPPORT | IMAGE/DOCUMENT UPLOAD | CLAIM RECONCILIATION

SELF SERVICE
EMPLOYEE PORTAL

integrates with all the modules of the entire system. It is a role based web portal that enables your employees to request on one hand for attendance adjustment, leave application, changing their own personal information, reviewing work schedule or examining appraisal history. On the other, managers can review their subordinate’s attendance records, approve leave applications or evaluate employee’s performance, all in one comprehensive web portal.

eAPPLICATION | eAPPROVAL | eENQUIRY

ANALYTICS
BUSINESS INTELLIGENCE

provides dynamic and multi-dimensional analysis for your HR data. The quick report mode allows the user to retrieve pre-selected data from the system and to present it in tabular format. The multi-dimensional mode allows the user to create their own data source from the system and dynamically link it to Microsoft Excel for further analysis. The analytics can be presented using pivot tables or pre-defined templates, providing in-depth multi-dimensional analysis of your HR data for strategic human resources planning and management.

QUICK REPORTING | DYNAMIC REPORTING | EXCEL INTEGRATION